Admissions & student records
Digital applications, verified documents, and one permanent student profile that follows every learner.
Built for Ugandan schoolsOne platform.
One platform.
Every learner.
Every school.
Mwanexa is a secure school operating system for pre-primary and primary schools offering the Uganda National Curriculum, Cambridge, or both — from admissions to safe pickup, academics, fees and parent communication.
Each school's data is kept separate · Role-based access · Built around Uganda’s Data Protection and Privacy Act, 2019
Sample school
On campus now
Example
Learners in
412
Late arrivals
6
Pickups pending
38
- Attendance approved by a class teacher
- Sick bay · follow-up scheduled, parent notified
- Fees · receipts issued this morning
The whole school, one system
Everything a school needs — nothing a school shouldn't share.
Each school is kept separate from every other school on the platform. Sensitive records — safeguarding, health and finance — sit behind stricter access, optional multi-factor sign-in for privileged accounts, and a record of who viewed or changed them.
Attendance & safe pickup
QR, RFID or manual attendance with gate arrival, departure and one-time pickup codes.
Uganda & Cambridge academics
Assessments, grading and report cards built for both UNEB and Cambridge Primary structures.
Fees, payments & accounting
Invoices, receipts, payment commitments and a full ledger — with dual approval on refunds.
Health, incidents & safeguarding
Sick-bay, behaviour and safeguarding records with strict role-based access and full audit trail.
Parent communication
In-app, email, SMS and WhatsApp updates on attendance, results, health and school announcements.
Pricing
Free for your first 50 learners.
Ugandan schools budget by term, so that’s how Mwanexa bills. After the free 50, pay a small amount for each learner at the start of every term — or choose a flat monthly or annual school rate if you prefer one predictable figure. Every module is included.
Work out your termly cost
Move the slider to your number of learners. The first 50 learners are free.
UGX 750,000per term
- Per learner, per term
- UGX 5,000
- Free learners
- 50
- Learners billed
- 150
- Three terms a year
- UGX 2,250,000
Estimate only. The first 50 learners are free and a minimum of 100 learners is billed after that. You are billed on the learners actually enrolled at the start of each term, and nothing during holidays.
Free (up to 50 learners)
UGX 0
per term
Up to 50 learners
Above 50 learners you’ll need a paid plan.
Free for small schools and nurseries with 50 learners or fewer. Every module included.
- Admissions, attendance and gate pickup
- Report cards, fees and receipts
- Parent portal access
- Unlimited staff accounts
Per learner, per term
UGX 5,000
per learner, per term
First 50 learners free, then a minimum of 100 learners billed
Pay only for the learners you have. Billed once at the start of each term.
- Charged per active learner each term
- Billed three times a year, at term start
- Admissions, attendance and safe gate pickup
- UNEB and Cambridge report cards
- Fees, receipts and full accounting ledger
- Sickbay, incidents and safeguarding records
- Parent portal with SMS and WhatsApp updates
- Unlimited staff accounts, no setup fee
School Monthly
UGX 250,000
per month
Covers up to 200 learners (50 of them free)
Per-school Mwanexa subscription billed monthly.
- Unlimited staff accounts
- All modules included
- Extra learners added at the per-learner termly rate
- Email and phone support
School Annual
UGX 2,500,000
per year
Covers up to 300 learners (50 of them free)
Per-school Mwanexa subscription billed yearly (two months free).
- Everything in the monthly plan
- Extra learners added at the per-learner termly rate
- Two months free versus monthly
- Priority onboarding and training
- Dedicated account manager
Good to know
- Every plan includes the first 50 learners free.
- On a flat monthly or annual plan, learners above the covered number are charged at UGX 5,000 per learner per term, and a term is three months.
- All prices are in Ugandan Shillings and include every module — no add-on fees.
- No charge for staff accounts, parent accounts or training.
- Pay by mobile money, card or bank transfer. Receipts are issued automatically.
- Running several campuses? Ask us about group pricing across sister schools.
Ready when your school is.
Mwanexa is a hosted subscription — no servers to buy or maintain. Start with a pilot and grow at your pace. Subscription prices, billing intervals and cancellation terms are shown before you pay.